Food & Beverage Administrative Coordinator
Aspen Skiing Company
Full-time
On-site
Aspen Colorado United States
Company Description
With roots dating back to 1946 and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Snowmass, Aspen Mountain, Aspen Highlands, and Buttermilk—creating premium, sustainable, and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts and more than 410 trails. Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality and ASPENX and leverages its influence across all of its business units to advance climate action, community engagement and racial justice. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Twitter, Instagram or Facebook.
Job Description
The Food and Beverage Admin Coordinator is responsible for general assistance in all administrative and guest relations related duties for Mountain Dining. This position will support the restaurants on-site in their operations as well as oversee office operations. This position will create and ensure physical collateral in the restaurants is of high standard.
Job Posting Deadline
Applications for this position will be accepted until November 1st, 2024.
Essential Job Functions
Creates high quality printed menus using industry standard graphic design software’s, for example in-design.
Creates high quality event posters
Creates high quality restaurant signage design for print by third parties
Supports Mountain Dining management and ASC Catering teams in all administrative needs
Greets, assists and directs guests, employees and vendors
Screens/routes incoming calls and correspondences including mail, email and faxes; responding independently when possible
Creates and maintains recordkeeping, database and spreadsheet files for ASC Catering and Mountain Dining
Communicates daily with catering managers and GMs, ensuring any urgent requests or issues are resolved
Create and maintain monthly variance reports for the division.
Able to adapt with various assigned administrative tasks as the occur.
Assists in F&B Outlets during peak periods or staff shortages as needed
Creates and distributes all correspondence for on-mountain restaurants and catering: signs, menus, tasting notes, letters, memos, promotional mailings, and flyers
Assists with the development of ASC Catering and Mountain Dining marketing programs, including collateral and website content
Maintains office equipment, coordinates IT needs, orders department supplies and arranges for equipment maintenance
Manages expense reports; codes, signs and submits invoices (as required)
Maintain department operations manuals, safety and training materials (as required)
Qualifications
Must be 18 years or older
High school diploma or equivalent required
2 years previous administrative experience required
High Level understanding of Adobe, Microsoft Office Suite and other software.
Strong Microsoft Office skills required, including Excel, Word, and Outlook
Strong typing skills and excellent telephone skills required
College degree preferred
2 years previous catering and hospitality experience preferred
Familiarity of ASC’s on-mountain restaurants and/or ASC Catering operations is an advantage
Ability to ski or ride at an intermediate level is required for employees of ski in/ski out restaurants
Additional Information
Supervision Given and Received:
Supervision Given: This position has no supervisory responsibilities.
Supervision Received: Works under general supervision of Vice President of Mountain Dining. Receives continuing or individual assignments according to supervisor’s directions and may perform routine tasks. Expectations of the quality, quantity and deadlines are clearly set. Instructions, advice and assistance available as needed. Work is reviewed on demand or during scheduled check-ins.
Work Environment and Physical Demands:
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
Ability to reach, crouch, kneel, stand, walk or be on your feet for extended periods of time
Occasionally work in wet, hot and humid conditions for extended periods of time and may be required to walk on slippery and uneven surfaces
Must be able to occasionally lift, push or pull up to 50 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50)
Job Benefits
This position is classified as a full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
• Paid Time Off Programs
• Paid Leave Programs
• Employee Ski Pass
• Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen One/ Aspen Snowmass/ Aspen Ventures/ Aspen Hospitality is an equal opportunity employer.
For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks
With roots dating back to 1946 and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Snowmass, Aspen Mountain, Aspen Highlands, and Buttermilk—creating premium, sustainable, and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts and more than 410 trails. Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality and ASPENX and leverages its influence across all of its business units to advance climate action, community engagement and racial justice. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Twitter, Instagram or Facebook.
Job Description
The Food and Beverage Admin Coordinator is responsible for general assistance in all administrative and guest relations related duties for Mountain Dining. This position will support the restaurants on-site in their operations as well as oversee office operations. This position will create and ensure physical collateral in the restaurants is of high standard.
Job Posting Deadline
Applications for this position will be accepted until November 1st, 2024.
Essential Job Functions
Creates high quality printed menus using industry standard graphic design software’s, for example in-design.
Creates high quality event posters
Creates high quality restaurant signage design for print by third parties
Supports Mountain Dining management and ASC Catering teams in all administrative needs
Greets, assists and directs guests, employees and vendors
Screens/routes incoming calls and correspondences including mail, email and faxes; responding independently when possible
Creates and maintains recordkeeping, database and spreadsheet files for ASC Catering and Mountain Dining
Communicates daily with catering managers and GMs, ensuring any urgent requests or issues are resolved
Create and maintain monthly variance reports for the division.
Able to adapt with various assigned administrative tasks as the occur.
Assists in F&B Outlets during peak periods or staff shortages as needed
Creates and distributes all correspondence for on-mountain restaurants and catering: signs, menus, tasting notes, letters, memos, promotional mailings, and flyers
Assists with the development of ASC Catering and Mountain Dining marketing programs, including collateral and website content
Maintains office equipment, coordinates IT needs, orders department supplies and arranges for equipment maintenance
Manages expense reports; codes, signs and submits invoices (as required)
Maintain department operations manuals, safety and training materials (as required)
Qualifications
Must be 18 years or older
High school diploma or equivalent required
2 years previous administrative experience required
High Level understanding of Adobe, Microsoft Office Suite and other software.
Strong Microsoft Office skills required, including Excel, Word, and Outlook
Strong typing skills and excellent telephone skills required
College degree preferred
2 years previous catering and hospitality experience preferred
Familiarity of ASC’s on-mountain restaurants and/or ASC Catering operations is an advantage
Ability to ski or ride at an intermediate level is required for employees of ski in/ski out restaurants
Additional Information
Supervision Given and Received:
Supervision Given: This position has no supervisory responsibilities.
Supervision Received: Works under general supervision of Vice President of Mountain Dining. Receives continuing or individual assignments according to supervisor’s directions and may perform routine tasks. Expectations of the quality, quantity and deadlines are clearly set. Instructions, advice and assistance available as needed. Work is reviewed on demand or during scheduled check-ins.
Work Environment and Physical Demands:
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
Ability to reach, crouch, kneel, stand, walk or be on your feet for extended periods of time
Occasionally work in wet, hot and humid conditions for extended periods of time and may be required to walk on slippery and uneven surfaces
Must be able to occasionally lift, push or pull up to 50 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50)
Job Benefits
This position is classified as a full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
• Paid Time Off Programs
• Paid Leave Programs
• Employee Ski Pass
• Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen One/ Aspen Snowmass/ Aspen Ventures/ Aspen Hospitality is an equal opportunity employer.
For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks