Event Setup & Facilities Assistant

Title:                   Event Setup & Facilities Assistant

Department:   Facilities

Reports to:       Facilities Director/Manager

GENERAL SUMMARY: Under the direction of a Facilities Director/Manager, this position works closely with the Events Supervisor and other event staff to ensure seamless event execution. Playing a critical role in the success of an event, this role is responsible for preparing and arranging the setup and teardown processes of events, as well as other facility related activities. Under the direction of the Facilities Director/Manager, this position works closely with the Events Supervisor and other event staff to ensure seamless event execution. This role plays a critical part in the success of events by overseeing the setup, breakdown, and maintenance of event spaces. Responsibilities include assembling and disassembling event equipment, maintaining cleanliness, and ensuring all event specifications are met. Additionally, during non-peak event seasons, this position assists with facility projects, housekeeping support, and off-season event preparations to maintain operational efficiency.

PRINCIPAL RESPONSIBILITIES AND DUTIES:

 Assemble and disassemble event equipment, including tables, chairs, podiums, and other event equipment.

1. Ensure all event spaces are set up according to the event specifications and timelines.
2. Clean floors prior to the set-up of an event and sweep after tearing down.
3. Maintain general cleanliness and appearance of event spaces and storage areas.
4. Coordinate with the Event Supervisor to ensure all requirements are met.
5. Perform post-event teardown and ensure all equipment is properly and safely stored.
6. Maintenance and cleaning of tables and chairs throughout season.
7. Report any damage to Event Supervisor.
8. Perform other duties as assigned.

Off-Season Projects:

1. Clean and ensure proper storage of event inventory to prepare for peak event season.
2. Help with pre-season event work of the Outdoor Garden.
3. Assisting Housekeeping team during winter show.
4. Assisting with de-lighting of trees from winter show
5. Help with various facilities projects during non-peak event seasons, such as flagging damaged event items, taking items to and maintaining facilities storage areas.

KNOWLEDGE, SKILLS, AND ABILITIES:

1. Strong work ethic and a drive to self-initiate.
2. Ability to work flexible hours, including evenings, weekends, and holidays.
3. Someone who enjoys working as and being part of a team that provides great experiences for our Guests.

QUALIFICATIONS, EDUCATION, OR EXPERIENCE:

1. Must be able to demonstrate reliable and prompt attendance.
2. Must be able to manage time and complete tasks on schedule and efficiently.
3. Must be able to stand the required time for the shift.
4. High school diploma or equivalent
5. Prior experience working in event setup or facilities preferred.
6. Driver’s license preferred, but not required.

PHYSICAL, MENTAL AND SENSORY DIMENSIONS:

1. May be required to move, lift, or push 50 pounds frequently and consistently.
2. Must be able to walk and stand the required time for the shift.
3. Must be able to work in a fast-paced environment.

Revisions, additions, or deletions to this job description may be made at any point.

EOE

Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.