Assistant Director of Admissions - Campus Visits and Events

JOB TITLE:   

Assistant Director of Admissions - Campus Visits & Events

JOB PURPOSE:

Run the day-to-day operations of the Admissions’ Campus Visitor Center; represent and give information about University admission to prospective students, their parents and transfer students; assist with planning, coordinating and managing admissions visitation events; mentor and develop student staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Meet with students and families as part of UW’s regular prospective student visit program.
• Effectively supervise, train and coordinate tour and office schedules for student ambassador staff.      
• Process campus visit requests and work collaboratively with other campus departments, staff, and faculty in developing itineraries and scheduling appointments for visiting prospective students and their families.
• Maintain tracking of campus visit scheduling in CRM.
• Coordinate all aspects of the schedule for groups visiting campus, including campus tours, admissions information sessions, lunch, and activities with campus departments.
• Respond to general student email and phone inquiries.
• Participate in and assists with various on-campus recruiting events from the planning process through event day logistics and post-event evaluations.
• Utilize UW’s information system and CRM tool to develop and carry out a personalized and custom communication plan to prospective students who have visited campus to encourage student funnel progression.

SUPPLEMENTAL FUNCTIONS:

• Serve on committees and assigned teams.
• Assist with advertising/marketing programs; assist in preparation of a variety of recruiting/admissions publications.
• Respond to general correspondence and assist with the preparation of newsletters for prospective students.
• Attend professional development workshops relating to admissions.

COMPETENCIES:

• Attention to Detail
• Service Orientation
• Develop Organizational Talent
• Adaptability
• Formal Presentation Skills
• Strategic Planning
• Collaboration

REMOTE WORK ELIGIBILITY: 

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

The successful candidate must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position. 

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree

Experience:  3 years work-related experience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy.

DESIRED QUALIFICATIONS:  

• Familiarity with university enrollment processes: admissions, financial aid, advisement, or transfer processes.
• Experience with maintaining accurate databases and data entry on university or business/student information systems.
• Strong attention to detail.
• Adaptability to prioritize tasks with interruptions.
• Experience with event planning and management.
• History of high caliber customer service in a fast-paced setting
• Public speaking experience (planned and impromptu) in front of large and small audiences.
• Make effective decisions and think independently.
• Ability to work as a team member and foster a collaborative work environment.

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  

This position will remain open until filled. Complete applications received by 12/3/2024 will receive full consideration. 

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 4-1). The University does not discriminate in employment or personnel practices on the basis of race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, gender identity, genetic information, creed, ancestry, political belief, pregnancy, or any other protected category or participation in any protected activity.  In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/