Administrative Assistant- Employee Housing
Aspen Skiing Company
Full-time
On-site
Basalt or Snowmass Colorado United States
Company Description
Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality, and ASPENX. Aspen One enables the expansion of the Aspen brand and ethos globally by developing enhanced strategies and services to support growth and accelerate investment across ski, hospitality, retail, experiences, and clubs.
Job Description
Summary
The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to Operations Manager.
Job Posting Deadline
Applications for this position will be accepted until December 31, 2024.
Essential Job Functions
Greet, assist and direct guests, employees and clients
Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible
Prepare and file reports and documents including with government agencies to conform with statutes
Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed
Coordinate manager/department calendars and schedule appointments
Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings
Create and maintain recordkeeping, database and spreadsheet files
Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance
Assist in outlets during peak periods or staff shortages (as required)
Manage expense reports and code, sign and submit invoices (as required)
Maintain department operations manuals, safety and training materials (as required)
Other duties as assigned
Qualifications
Qualifications
Must be 18 years of age or older
High School Diploma or GED required
Valid or current driver's license
Minimum one year of experience in a clerical/administrative support position
Knowledge, Skills & Abilities
Proficient computer skills; Microsoft Word, Excel, Outlook and PowerPoint
Proficient in calendaring
Proficient language skills; Must be fluent in English; Spanish proficiency preferred
Intermediate accounting skills
Excellent interpersonal skills with a proven ability to collaborate with team members
Excellent verbal and written communication skills
Excellent complex problem solving and critical thinking skills
Ability to exercise discretion and independent judgement with respect to matters of significance
Ability to manage multiple projects and meet deadlines
Ability to quickly learn systems and processes used by organization
Additional Information
Work Environment and Physical Demands:
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
Health, Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass and Dependent Ski Passes
Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.
For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks
Aspen One participates in E-Verify.
E-Verify & Right to Work Poster
Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality, and ASPENX. Aspen One enables the expansion of the Aspen brand and ethos globally by developing enhanced strategies and services to support growth and accelerate investment across ski, hospitality, retail, experiences, and clubs.
Job Description
Summary
The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to Operations Manager.
Job Posting Deadline
Applications for this position will be accepted until December 31, 2024.
Essential Job Functions
Greet, assist and direct guests, employees and clients
Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible
Prepare and file reports and documents including with government agencies to conform with statutes
Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed
Coordinate manager/department calendars and schedule appointments
Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings
Create and maintain recordkeeping, database and spreadsheet files
Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance
Assist in outlets during peak periods or staff shortages (as required)
Manage expense reports and code, sign and submit invoices (as required)
Maintain department operations manuals, safety and training materials (as required)
Other duties as assigned
Qualifications
Qualifications
Must be 18 years of age or older
High School Diploma or GED required
Valid or current driver's license
Minimum one year of experience in a clerical/administrative support position
Knowledge, Skills & Abilities
Proficient computer skills; Microsoft Word, Excel, Outlook and PowerPoint
Proficient in calendaring
Proficient language skills; Must be fluent in English; Spanish proficiency preferred
Intermediate accounting skills
Excellent interpersonal skills with a proven ability to collaborate with team members
Excellent verbal and written communication skills
Excellent complex problem solving and critical thinking skills
Ability to exercise discretion and independent judgement with respect to matters of significance
Ability to manage multiple projects and meet deadlines
Ability to quickly learn systems and processes used by organization
Additional Information
Work Environment and Physical Demands:
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
Health, Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass and Dependent Ski Passes
Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.
For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks
Aspen One participates in E-Verify.
E-Verify & Right to Work Poster