Fire Admin Support 2024-02250

• Process large amounts of fire billings for payments in the FBS database (Gold Systems Inc).
• Assist fire staff members with technical and administrative problems and procedures regarding interpretation of fire program operations.
• Examine and audit fire billings from fire staff and fire departments and counties.
• Provide direct admin support to fire management staff and leadership, such as responding to billing questions or requests electronically. 
• Correspond via phone or email with other Agency personnel, County Fire Wardens, local fire chiefs, and volunteer firefighters regarding in and out-of-state fire invoices.
• Compile and analyze fire invoice data for accuracy to ensure information on the fire document forms are legal and complies in accordance with NWCG and State of Wyoming rules, regulations, and statutes.
• Performs routine and repetitive administrative support functions such as posting or recording information from a variety of sources that usually involve calculations, research, and verification of information.
• Attend meetings, take notes, and transcribe minutes electronically. 
• Coordinate meetings, arrange for setup, and represent the agency and WY counties and fire departments.
• Coordinate website updates and social media accounts.
• Prepares fire financial monthly reports, such as paid and unpaid invoices as appropriate and as needed. 
• Assist with the coordination of Smokey Bear Fire Prevention events.
• Participates in data entry Special Projects from the Fire Management Team. Serves as backup to the IQS Manager. 
• Perform other job-related duties as assigned.  
                                                                                                                                                                                                                                           

PREFERENCES: 


Preference may be given to candidates with experience working with databases and software applications.
Preference may be given to candidates with strong technical and administrative backgrounds.
Preference may be given to candidates with knowledge of Wyoming Statute, Rules and Regulations.
Preference may be given to candidates with strong time management, great attention to detail, and organizational skills.


KNOWLEDGE: 

 

• Knowledge of Google Applications and Microsoft Word, Excel, Adobe Acrobat, Google Forms, documents, and spreadsheets.
• Ability to use, maintain, and troubleshoot office equipment (copier & scanner).
• Knowledge of personal computers including software such as word processors, spreadsheets, and hardware, such as scanning and imaging systems.
• Knowledge of concepts and current practices of government management including budgets, personnel, purchasing, and legislative and administrative processes.
• Knowledge of statistical analysis and data compilation proficiencies.

PHYSICAL WORKING CONDITIONS:

 

• Occasional in-state travel may be required.

• FLSA: Non-Exempt

060-Office of State Lands and Investments - Wyoming State Forestry Division

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.                         

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.