Job Class Code: 0310
Grade: 14
Salary: $17.80 – $25.62 per hour 

Closing: December 16, 2024

At the Department of the Secretary of State , we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and provide great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making meaningful impact on the lives of our citizens. 

Join our team and be part of a rewarding career with ample opportunities for advancement. If you are passionate about providing excellent customer service and contributing to the safety of the roads in Maine, we want you on our team!

Bureau of Motor Vehicles is seeking motivated candidates for the position of Accounting Assistant Technician in the Accounting Unit. 

Who are we?
As a member of our team, you will play a vital role in processing the accounts receivable and assisting in processing revenue received from the municipalities of Maine.

Work hours for this position are Monday-Friday 7:00am-4:00pm.

Responsibilities include but are not limited to:

•    Maintain accounts receivable for over limit permits or information furnished
•    Invoice A/R accounts on or around the first of the month
•    A/R statements and past due notices will be generated and mailed around the 15th of each month
•    Scan Advantage weekly to ensure all work has gone through
•    Provide customer service to internal and external customers
•    Data entry of expenditure and revenue source documents to various financial systems
•    Generate and track internal and external RE’s
•    Process municipal cash reports to help reduce backlog
•    Preparation of the sales tax report
•    Verify the petty cash
•    Process credit card service fees

In order to be successful, you must have:

•    Knowledge of general accounting principles and procedures.
•    Knowledge of bookkeeping principles and practices.
•    Knowledge of spelling, punctuation, grammar, and business English.
•     Knowledge of office methods and procedures.
•    Knowledge of business mathematics.
•    Ability verify, code, compute, and/or reconcile data on standard documents.
•    Ability to perform detailed work involving written or numerical data.
•    Ability to prepare complete and accurate accounting and financial reports and statements.
•    Ability to type varied routine business correspondence from draft or original source documents to revised or final form.


MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience)

• An Associates Degree in Accounting or a closely related field;
  
• and one (1) year of accounting or auditing experience;
  
• OR- a three (3) year combination of education and responsible accounting or auditing experience.

For more information or questions, please contact: Matthew Dudley or call (207) 441-4512.

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.